PRIVACY POLICY

B.P.P.A. LIMITED (trading as The Society of Photographers) is committed to protecting and respecting your privacy. We recognise the importance of your personal data and are committed to processing it in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our websites, services, and membership platforms.

By using our website, you agree to the practices described in this Privacy Policy.

WHO WE ARE

The data controller is:

B.P.P.A. LIMITED
Trading as: The Society of Photographers
Clwyd Chambers, Clwyd Street, Rhyl, Denbighshire, LL18 3LA, United Kingdom

INFORMATION WE COLLECT

We may collect and process the following personal data:

Information you provide to us:

• Name
• Address
• Email address
• Telephone number
• Company details (if applicable)
• Payment or billing information (processed securely by third-party providers)
• Membership application details
• Information submitted via forms, emails, or correspondence

Information we collect automatically:

• IP address
• Browser type and version
• Device information
• Operating system
• Pages visited and time spent on site
• Referral sources

We collect this information to ensure proper functioning of our services, improve user experience, and maintain security.

HOW WE USE YOUR INFORMATION

We use your personal data for the following purposes:

• To administer your membership or account
• To provide services you have requested
• To process transactions (via third-party providers)
• To communicate with you regarding your membership or enquiries
• To send service updates or important notices
• To improve our website, services, and user experience
• To ensure website security and prevent fraud
• To analyse website usage and performance (including Google Analytics where applicable)
• To display relevant advertising through Google AdSense (where used and consented)

We will only use your personal data where we have a lawful basis to do so, including consent, contractual necessity, legal obligation, or legitimate interest.

SHARING YOUR INFORMATION

We do not sell your personal data.

We may share your data with trusted third parties where necessary:

• Service providers (e.g. hosting, IT support, email delivery systems)
• Payment processors (Stripe, PayPal, or similar providers)
• Analytics providers (e.g. Google Analytics, where enabled)
• Advertising partners (e.g. Google AdSense, where applicable)
• Professional advisers or legal authorities where required by law

All third parties are required to handle your data securely and in compliance with data protection laws.

PAYMENTS

All payments are processed securely by third-party payment providers such as PayPal and Stripe.

We do not store full payment card details on our servers.

COOKIES AND TRACKING TECHNOLOGIES

We use cookies and similar technologies to:

• Enable essential website functionality
• Remember user preferences
• Improve website performance
• Analyse website usage (where consented)
• Deliver advertising through Google AdSense (where applicable)

Cookies may be placed by us or by third-party services such as Google.

Where required, we will request your consent before placing non-essential cookies.

You can control and manage cookies through your browser settings.

More information about managing cookies can be found at:
https://www.allaboutcookies.org/

GOOGLE ANALYTICS

Some of our websites may use Google Analytics to collect anonymised information about how visitors use the site.

This helps us understand website performance and improve user experience.

Google Analytics may collect:

• IP address (anonymised where possible)
• Device and browser information
• Pages visited and time spent on site

You can opt out of Google Analytics by installing the browser add-on:
https://tools.google.com/dlpage/gaoptout

GOOGLE ADSENSE ADVERTISING

Some of our websites display advertisements provided by Google AdSense.

Google may use cookies to serve ads based on your previous visits to this and other websites.

These cookies help Google and its partners show more relevant advertising.

You can manage personalised advertising settings here:
https://adssettings.google.com/

LIVE CHAT

We use LiveChat to provide customer and member support.

LiveChat may collect:

• Name (if provided)
• Contact details
• Chat history
• IP address and device information

This data is used solely to provide support and improve service quality.

DATA RETENTION

We retain personal data only for as long as necessary to fulfil the purposes we collected it for, including legal, accounting, or reporting requirements.

YOUR DATA PROTECTION RIGHTS

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Object to processing
• Request restriction of processing
• Request data portability
• Withdraw consent at any time (where applicable)
• Lodge a complaint with the Information Commissioner’s Office (ICO)

We will respond to all legitimate requests within one month.

DATA SECURITY

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, misuse, or alteration.

THIRD-PARTY LINKS

Our websites may contain links to external websites.

We are not responsible for the privacy practices or content of third-party websites. We recommend reviewing their privacy policies before providing any personal data.

CHANGES TO THIS POLICY

We may update this Privacy Policy from time to time.

Any changes will be posted on this page with an updated revision date.

CONTACT US

If you have any questions about this Privacy Policy or wish to exercise your data rights, please contact:

B.P.P.A. LIMITED
Clwyd Chambers, Clwyd Street
Rhyl, Denbighshire, LL18 3LA
United Kingdom

Last updated: 11/05/2026